CAP Unit Commanders Guide

This Guide is a supplemental assistance for unit commanders. You should also be familiar with these documents found at: CAP Pamphlets

Recurring Reports and Actions


Requirement: Annually by 1 October or with change in command

Financial documents describe who can authorize payments, and your estimated budget (income and expenses).

Unit budget This is your estimate of funds in and out of the unit for the year. Show what you think will be occurring in your unit. It is only your best estimate. Your finance committee must review this vs. your wing banker statement once per quarter. Budget Template
Finance Committee Appointment Letter This appoints your finance officer and two other persons. Everyone on the committee needs to sign this since it is used to verify signatures at Ohio Wing. For the annual appointment, it must be dated in September. Appointment Letter Template
CAPF 172 This form sets the dollar amount that can be signed by you without your committee approval. It also notes whether you have credit cards, or have recurring expenses (e.g., rent). CAPF 172 Template
CAPF 171 No longer required.

Guiding Finance document is the 173-series of CAP regulations.
Send documents to the Wing Finance Officer.
For Ohio Wing, Maj. Kevin Houser, and Ohio Wing Administrator.

Logistics and Operational Resource Management System (ORMS)

Requirement: Annual Inventory by 31 December or with change in command

Inventory is done in eServices. There are separate inventory sections that need to be verified as they apply to you unit: Aircraft, Communications Gear, Supplies and Equipment, Real Property, Vehicles. All units will have to conduct a Real Property inventory for their meeting place.

Aerospace Education (AE)

AEPOA and Activity reports are due 15 October for squadrons and 15 November for groups.
Ref: CAPR280-2 in CAP Regs and Manuals

Deliverable Sample Upload Report
AE Plan of Action (AEPOA) Report is on page 27 of CAPP 15 Reports is uploaded on the AE POA Page
AE Annual Activity Report Report is on page 33-37 of CAPP 15 Report is uploaded on the AE POA Page

AEX program activities should take place from 1 October to 30 September of each year. Also see AEX Awards Program

Public Affairs (PA)

As of 23 Dec 2020, the Public Affairs Plan and Crisis and Communications Plan are no longer required below Wing level.

CAPR190-1, Public Affairs Program is found in the CAP Regulations Listing.

Safety/Risk Management

Ref: 160 series regulations in CAP Regulations Listing


Every CAP unit should conduct a Safety Briefing once per month and log this in eServices SIRS

Requirement: Annual Safety RM Day

Units must hold an annual Safety/Risk Management (RM) day in January, February, or March and recorded it in eServices SIRS.

Annual Non-Discrimination/Equal Opportunity (EO) Briefing

Requirment: Annually

The commander must brief each member of their unit on the CAP Non-Discrimination Policy, per CAPR 36-1.
See the 2016 Ohio Wing Policy.
Also, here's an sample annual memo for distribution.

Subordinate Unit Inspection (SUI)

A unit SUI is composed of a number of individual pdf worksheets that are filled in and uploaded to eServices.

The worksheets are listed on the right side of the SUI Information page. You can download each sheet individually or use the 'All SUI Worksheets (Zipped)' link.

Your computer needs to have Adobe Reader installed to fill out the worksheets. It is best to download all the worksheets into a single directory. Open each lettered worksheet, fill it in, and save it. Then upload it to the Supporting Documentation page in the IG section of eServices.

This video shows how to download, complete, and upload SUI worksheets: SUI Instruction Video

The SUI sheets from previous inspections are in your unit inspection report for that year, found in the IG section of the Commander's Dashboard. Note: it is not in the IG section off the main eServices page.

Send Comments/Corrections to: Lt. Col. Bruce Bream,
Last Update: 14 Jan 2023